-2.png)
-1.png)
Digitise the work your teams do every day.
Orders, checks, temperatures, audits, incidents and handovers, done on devices and logged as they happen. No clipboards, no folders, no chasing sites for an answer.
What ocapii can do for you
ocapii turns the daily jobs on your sites into something digital: checks, temperatures, cleaning, audits, incidents, orders and handovers.
Everything can be logged by smart devices, timestamped and visible from anywhere, so nobody has to ring a site to find out what happened.
Find your starting point.
Wherever frontline work happens, ocapii can turn manual work into digital evidences and analytics, workflows and tasks.
Food Safety
Order Management & POS
Health & Safety
Asset Management
Device Monitoring
Inventory Management
Food safety still lives on paper no one reads until the audit.
Replace paper logs and disconnected checks with a live food-safety operating layer. Every step from goods-in to final plate is captured, monitored and provable as it happens.
What ocapii does here
- Digital HACCP checklists and smart forms that guide each step and flag a failure the moment it happens
- IoT temperature monitoring and Bluetooth probe logging feed straight into your records, with no manual transcription
- Failed checks become assigned corrective actions with an owner, a deadline and the evidence to close them
- Audit-ready records assembled automatically from real, timestamped activity
A fridge log tells you about one moment. Service lasts twelve hours.
Continuous monitoring across every fridge, freezer and hot-hold unit, plus probe logging at the point of cooking, cooling and goods-in.
What ocapii does here
- 24/7 IoT monitoring of fridges, freezers, cold rooms and hot-hold units
- Bluetooth probe logging for cook, cool, reheat and delivery
- Breach alerts to the right person before stock is at risk
Food safety assurance, made visible
Ocapii digitises food safety workflows across kitchens, food service and regulated environments. Teams can manage HACCP checks, temperature records, cleaning tasks, allergen controls, corrective actions and supporting documents in one live platform, creating clearer accountability and inspection-ready evidence across single or multi-site operations.
Explore Food Safety Software →The allergen label is only as accurate as whoever last typed it.
Use-by, allergen, ingredient and nutrition labels printed straight from live inventory and recipe data, never retyped at the printer.
What ocapii does here
- Allergens, ingredients and nutrition pull through from the product record, so no one transcribes them by hand
- Dish labels built from the recipe: every allergen across every component, one combined ingredient list, per-serving nutrition
- Use-by dates locked to the inventory expiry record, so a label cannot contradict the system behind it
Orders disconnected from the floor create shortages and surplus at the same time.
Connect orders to operational readiness, from click to kitchen.
What ocapii does here
- Streamline ordering with availability control and rotating menus
- Connect orders to stock, prep and the work behind them
- Reduce both shortages and over-ordering with live visibility
- One view of what's ordered, what's ready and what's outstanding
Not just point of sale but the whole operation behind it.
Take card payments, issue receipts and manage orders from one device, while guests can also order themselves by scanning a QR code.
What ocapii does here
- Take the order at the counter, on the floor, or from a guest QR with no app to install
- Cash, card and table tabs, on a Bluetooth reader or on the terminal itself
- Tickets route to the kitchen or bar, so one order becomes the right work in the right place
- Selling a dish deducts the recipe from stock once, at a known cost
A risk assessment that gets filed and forgotten controls nothing.
Identify risk, assign the action, and prove the control held. Ready-to-use templates or bespoke builds, completed on any device.
What ocapii does here
- Configurable templates completed on site, on any device, online or offline
- Identified hazards convert into assigned corrective actions with owners and deadlines
- Live dashboards show open risk across every site, not buried in a folder
- Every assessment timestamped and evidence-linked for audit
An audit is only as good as the evidence behind it.
Turn every audit into clear, exportable evidence built from real activity, not reconstructed the night before.
What ocapii does here
- Custom audit templates run consistently across every site
- Real-time results with automated action plans the moment a fail is logged
- Findings linked to corrective actions, owners and closure tracking
- Fully exportable, audit-ready records drawn from timestamped activity
The incidents you can't see coming are the ones that repeat.
Capture incidents and near-misses digitally, escalate them, and close corrective and preventive action with a full trail.
What ocapii does here
- Log incidents on any device with photos, media and full conversation history
- Automatic escalation to the right people based on severity
- Root-cause tracking and corrective/preventive actions through to closure
- Trend reporting that surfaces the patterns behind repeat incidents
Site security only counts when it's connected to action.
Strengthen site control by turning security events into connected, evidenced operational response.
What ocapii does here
- Capture security events and link them to assigned actions and evidence
- Connect site checks, access and visual signals into one operational view
- Owlbert Vision adds governed visual intelligence where configured
- A timestamped evidence trail for every event and the response to it
Health & safety assurance for complex operations
Ocapii helps organisations digitise frontline health and safety workflows, replacing paper checks, scattered evidence and manual follow-up with live digital records. From inspections and risk controls to incidents, corrective actions and audit evidence, teams can complete tasks in the flow of work while managers gain clear oversight of what is done, overdue or at risk.
Explore Health and Safety Software →Reactive maintenance is just downtime you haven't scheduled yet.
Keep every site running with planned, assigned and visible maintenance across your critical assets.
What ocapii does here
- Digitise and automate PPM schedules across assets and sites
- Faults and breakdowns become assigned jobs with owners and deadlines
- Contractor and task visibility in one live view, with no chasing
- Maintenance history and evidence held against each asset
You can't maintain, insure or replace what you can't locate.
Know what you have, where it is and what condition it is in across every site.
What ocapii does here
- A live register of assets, location and condition across the estate
- Sensor and check data feeding asset condition automatically
- Service, inspection and warranty status visible at a glance
- Issues raised against an asset flow straight into assigned action
By the time someone reads the fridge log, the stock is already gone.
Automated IoT monitoring of every critical unit, with breach alerts and corrective actions before risk escalates.
What ocapii does here
- 24/7 IoT monitoring of fridges, freezers, cold rooms and hot-hold units
- Real-time breach alerts to the right people, day or night
- Breaches trigger corrective actions automatically, not just a red light
- Continuous evidence for food safety and audit, captured without manual logs
Most energy waste stays invisible until the bill arrives.
Reveal hidden energy waste at asset and circuit level, then turn it into operational action. One sample of 23 fridges running 3 degrees too cold showed 30% extra consumption, found in weeks.
What ocapii does here
- Asset and circuit-level visibility through connected energy clamps and sensors
- Spot inefficient equipment and out-of-hours consumption
- Alerts and workflows that drive the behaviour change, not just a chart
- Cost and carbon reporting for ESG evidence
Device monitoring that turns more than sensor data into action.
Ocapii brings temperature, energy, water and asset sensors into one live assurance platform. It does not just show a reading it alerts the right people, triggers corrective action and stores the evidence, helping teams act before a breach becomes waste, downtime, damage or compliance risk.
Explore Device Monitoring Software →When an asset drops out of sight, so does everything you knew about it.
Asset tracking is the live view of where your assets are, what condition they're in and what needs action. Ocapii connects that data to the alerts, tasks and evidence that keep every asset working and accounted for.
What ocapii does here
- Live location and movement visibility across every asset and site
- Geofence breaches, tamper alerts and condition warnings raised the moment they happen
- Full trail of where an asset has been and who acted, ready for audit, insurance or maintenance
Stock you can't see is either expiring or walking out the door.
Control stock from goods-in to usage and expiry, in real time.
What ocapii does here
- Product catalogue with barcode scanning and live stock levels
- Automated expiry and low-stock alerts before they become a problem
- Usage and forecasting to order the right amount, not the safe amount
- Recall support with traceability across sites
Waste is data. Most operations throw it away twice.
Log waste by product, reason, location and value to find the root cause and the real cost.
What ocapii does here
- Record waste by product, reason, location and value at the point it happens
- Root-cause analysis that turns waste into a fixable pattern
- Cost and volume reporting that connects waste to the bottom line
- Sustainability and ESG evidence built from real activity
Related capabilities
Related capabilities
Related capabilities
Related capabilities
Related capabilities
Related capabilities
Related capabilities
Related capabilities
Food safety still lives on paper no one reads until the EHO arrives.
A live food-safety operating layer from goods-in to final plate, replacing paper diaries and clipboard checks.
What ocapii does here
- Digital HACCP and opening/closing routines that flag a fail the moment it happens
- Probe logging and IoT temperatures feeding straight into the record
- Failed checks become assigned corrective actions with an owner and deadline
A fridge log tells you about one moment. Service lasts twelve hours.
Continuous monitoring across every unit, plus probe logging at cook, cool and goods-in.
What ocapii does here
- 24/7 IoT monitoring of fridges, freezers, cold rooms and hot-hold units
- Bluetooth probe logging for cook, cool, reheat and delivery
- Breach alerts to the right person before stock is at risk
Stock you can't see is either spoiling or walking out the back door.
Control stock from goods-in to usage and expiry, in real time.
What ocapii does here
- Barcode scanning with live stock levels and low-stock alerts
- Automated expiry alerts before stock becomes waste
- Waste logged by reason and value to find the root cause
Audit-ready shouldn't mean a panic the night before.
Audit packs assembled from real, timestamped activity across every site.
What ocapii does here
- Custom audit templates run the same way in every site
- Findings linked to corrective actions and closure
- One-click, exportable evidence drawn from real activity
Food safety assurance, made visible
Ocapii digitises food safety workflows across kitchens, food service and regulated environments. Teams can manage HACCP checks, temperature records, cleaning tasks, allergen controls, corrective actions and supporting documents in one live platform, creating clearer accountability and inspection-ready evidence across single or multi-site operations.
Explore Food Safety Software →The allergen label is only as accurate as whoever last typed it.
Use-by, allergen, ingredient and nutrition labels printed straight from live inventory and recipe data, never retyped at the printer.
What ocapii does here
- Allergens, ingredients and nutrition pull through from the product record, so no one transcribes them by hand
- Dish labels built from the recipe: every allergen across every component, one combined ingredient list, per-serving nutrition
- Use-by dates locked to the inventory expiry record, so a label cannot contradict the system behind it
A medicine fridge failing overnight is a risk you find out about too late.
Continuous monitoring of medicine, vaccine and ward fridges, with alerts before stock is compromised.
What ocapii does here
- 24/7 monitoring of medicine, vaccine and ward fridges
- Breach alerts to the right person, day or night
- Continuous evidence for inspection, captured without manual logs
Infection control is only as strong as the checks you can prove.
Cleaning and infection control standards completed on mobile, with evidence and issues raised on the spot.
What ocapii does here
- Cleaning and IPC schedules completed on any device
- Photo evidence captured against each task
- Missed or failed checks raised as issues with an owner
Reporting an incident is the easy part.
Capture incidents and hazards with evidence, escalate them, and close the corrective action with a trail.
What ocapii does here
- Log incidents on any device with photos and full history
- Automatic escalation by severity to the right person
- Root-cause tracking and corrective actions through to closure
Water safety is a routine, not a one-off.
Flushing, temperature and PPM routines that trigger tasks, capture evidence and report across the estate.
What ocapii does here
- Flushing and water-temperature routines that trigger on schedule
- PPM across critical assets, with what's due, done and overdue in one view
- Evidence held against each asset and outlet
A hotel kitchen carries the same risk as any restaurant, across more covers.
Digital HACCP and food-safety control from goods-in to service, across every outlet.
What ocapii does here
- Digital HACCP checks and routines across every kitchen and outlet
- Temperature monitoring and probe logging feeding the record
- Failed checks become assigned corrective actions
A room signed off as ready isn't the same as a room that was checked.
Housekeeping standards and room readiness completed on mobile, with evidence.
What ocapii does here
- Room readiness and housekeeping checks completed on any device
- Photo evidence captured against each room
- Issues raised on the spot with an owner and deadline
Reactive maintenance is just downtime you haven't scheduled yet.
Planned, assigned and visible maintenance across every asset and building.
What ocapii does here
- PPM schedules across assets and sites
- Faults become assigned jobs with owners and deadlines
- Maintenance history held against each asset
A contractor visit taken on trust leaves no record.
Fire and safety checks scheduled and evidenced, with permit and proof-of-work captured on site.
What ocapii does here
- Fire, extinguisher and door checks scheduled and never overdue
- Permit-to-work and RAMS sign-off before work starts
- Proof of work held against the asset before they leave
The difference between planned maintenance and finding out the hard way.
See what's due, done and overdue across every asset and building before a missed service becomes a breakdown.
What ocapii does here
- PPM schedules automated across assets and sites
- Defects and faults become assigned jobs with owners and deadlines
- Contractor and task visibility in one live view
You can't maintain, insure or replace what you can't locate.
Know what you have, where it is and its condition across the estate.
What ocapii does here
- A live register of assets, location and condition
- Sensor and check data feeding asset condition automatically
- Service, inspection and warranty status at a glance
What you can prove a contractor actually did.
Fire and safety checks scheduled and evidenced, with permit-to-work and proof of work captured on site.
What ocapii does here
- Fire, extinguisher and door checks scheduled and evidenced
- Permit-to-work and RAMS sign-off before work starts
- Proof of work held against the asset before they leave
Water safety is a routine, not a one-off.
Flushing and temperature routines that trigger, capture evidence and report across the estate.
What ocapii does here
- Flushing of low-use outlets triggered on schedule
- Water temperatures monitored and recorded
- Estate-level reporting from real activity
A clean site is easy to claim and hard to prove.
Cleaning rounds and site standards completed on mobile, with evidence and issues raised on the spot.
What ocapii does here
- Cleaning and inspection schedules completed on any device
- Photo evidence captured against each round
- Issues raised on the spot with an owner
A non-conformance logged is not a non-conformance closed.
Capture quality issues and non-conformance, escalate, and drive CAPA through to closure.
What ocapii does here
- Line and quality checks completed at the point of work
- Non-conformance captured with evidence and escalated
- CAPA tracked through root cause to closure
Unplanned downtime is the most expensive kind.
Planned maintenance and asset visibility that catches failure before it stops the line.
What ocapii does here
- PPM schedules across assets and lines
- Sensor data flagging drift before failure
- Faults become assigned jobs with owners and deadlines
Safety sign-off taken on trust leaves no record.
Risk assessments, permits and contractor sign-off captured before work starts.
What ocapii does here
- Risk assessments completed on any device
- Permit-to-work and contractor sign-off before work begins
- Hazards convert into assigned actions with owners
Most energy waste stays invisible until the bill arrives.
Asset and circuit-level energy visibility, turned into operational action.
What ocapii does here
- Asset and circuit-level energy visibility
- Inefficient equipment and out-of-hours use surfaced
- Cost and carbon reporting for ESG evidence
An out-of-date SOP is a risk hiding in a folder.
Policies, SOPs and training sign-off kept current, searchable and provable.
What ocapii does here
- Documents and SOPs version-controlled and searchable
- Training and read-and-understood sign-off tracked
- Document AI surfaces the right answer fast
In a crowd, the speed of response is the safety measure.
Capture incidents and accidents with evidence, escalate, and close the action with a trail.
What ocapii does here
- Log incidents and accidents on any device with photos
- Automatic escalation to the right person by severity
- Corrective actions tracked through to closure
A ride or rig is only as safe as its last recorded inspection.
Equipment and asset inspections checked, signed off and held against each asset.
What ocapii does here
- Inspection schedules across equipment and facilities
- Sign-off and evidence held against each asset
- Issues raised flow straight into assigned action
Public area standards are judged in seconds and proven in records.
Cleaning rounds and public area standards completed on mobile, with evidence.
What ocapii does here
- Cleaning and toilet checks completed on any device
- Photo evidence captured against each round
- Issues raised on the spot with an owner
A rota built on a guess wastes both labour and stock.
Real demand patterns to plan staffing, stock and service with confidence.
What ocapii does here
- Footfall and demand patterns captured across sites
- Staffing and prep matched to real demand
- Trends feeding the same dashboards as the rest of the operation
When something happens in front of visitors, the response has to be immediate and recorded.
Capture incidents with evidence, escalate, and close the corrective action with a trail.
What ocapii does here
- Log incidents on any device with photos and history
- Automatic escalation by severity to the right person
- Corrective actions tracked through to closure
A ride or vehicle is only as safe as its last recorded check.
Asset and equipment readiness checked and signed off before use.
What ocapii does here
- Readiness checks across rides, vehicles and equipment
- Sign-off and evidence held against each asset
- Issues raised flow into assigned action
Visitor standards are judged on sight and proven in records.
Cleaning and facility standards completed on mobile, with evidence.
What ocapii does here
- Cleaning and facility checks completed on any device
- Photo evidence captured against each round
- Issues raised on the spot with an owner
Temperature-controlled stock fails quietly, between the readings.
Continuous monitoring across food and retail units, with alerts before stock is at risk.
What ocapii does here
- 24/7 monitoring of chilled and frozen units
- Breach alerts to the right person before stock is lost
- Continuous evidence captured without manual logs
When a child has an allergy, the answer has to be right every time.
Digital HACCP, food safety and allergen control across every catering site, built around parent trust.
What ocapii does here
- Digital HACCP checks and routines across every kitchen
- Allergen and product data current and available to staff
- Failed checks become assigned corrective actions
A site signed off as ready isn't the same as a site that was checked.
Cleaning, room readiness and site standards completed on mobile, with evidence.
What ocapii does here
- Cleaning and readiness checks completed on any device
- Photo evidence captured against each space
- Issues raised on the spot with an owner
Safety checks across a campus are easy to miss and hard to prove.
Fire, water, playground and sports checks scheduled, evidenced and never overdue.
What ocapii does here
- Fire, water, playground and sports checks scheduled on a routine
- Evidence captured against each check
- Failed checks raised as assigned actions
A trip risk assessment in an inbox helps no one on the day.
Trip and activity risk assessments with staff sign-off and evidence in one place.
What ocapii does here
- Trip and activity risk assessments completed on any device
- Staff sign-off and approval captured before departure
- Evidence pack assembled automatically
A policy no one has signed is a policy no one has read.
Policies, documents and staff sign-off kept current, searchable and provable.
What ocapii does here
- Documents and policies version-controlled and searchable
- Staff read-and-understood sign-off tracked
- Document AI surfaces the right answer fast
.png)
Hyper-aware by design.
The okapi is one of the hardest animals in the world to find because it is constantly aware of its surroundings. That is where Ocapii gets its name. Ocapii gives your operation that same awareness, connecting sites, assets, checks, sensors and risks into one live view. Instead of relying on paper, spreadsheets and disconnected systems, teams can see what is happening now, spot issues earlier and act before they become bigger problems.
Making day-to-day tasks digital
From safety checklists to assigning tasks ordering meals and temperature, ocapii digitises workflows to help your frontline staff get back to what they do best.
Let us show you how we can help your business.
Ocapii common questions
Ocapii is one operating layer for daily operations, connecting tasks, checks, documents, alerts, sensors, evidence, AI and reporting. It replaces disconnected tools with a single place to see, act on and prove operational work.
Not necessarily. Ocapii can connect with customer systems, reporting tools, sensors, booking systems and workflow automations where configured bringing activity into one clearer data layer rather than forcing a rip-and-replace.
Yes. The same platform serves frontline teams, site managers, operations leaders, compliance teams and IT without becoming different products. Role-based access tailors what each user sees and does.
Evidence builds as the work happens. Timestamps, users, comments, attachments, sign-offs and history are connected to the work they prove, so audit-ready records are assembled from real activity rather than reconstructed later.
Yes. Ocapii gives local teams control of their day while giving leaders a wider view across sites comparing performance, spotting trends and standardising workflows across the estate.
AI supports teams where configured surfacing risks, summarising activity and translating documents into structured work. It is designed to support human accountability and professional judgement, not replace it.