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The work behind the care, done smarter.
Ocapii helps your business move away from paper by bringing resident meal ordering, kitchen stock, health and safety checks and asset management together in one simple digital platform.
Making day-to-day tasks digital
Ocapii helps healthcare and care teams move away from paper and manage everyday operations in one simple digital platform. From health and safety and food safety to stock, assets and daily checks, everything is connected so teams can work more efficiently and managers have a clear view across every site.
Resident Meal Ordering
Our order management platform makes it easy to take, manage and send resident meal orders directly to the kitchen, while helping ensure individual dietary requirements are met.
One platform, multiple possibilities
Every meal carries a dietary and allergen risk.
The journey from a resident's choice to the kitchen runs on paper rounds, memory and re-keying, and that is exactly where dietary and allergen errors creep in.
Where it breaks down today
- Allergen flags and dietary needs live in one place and meal orders in another, so nothing checks them against each other at the point of service
- Kitchens work from handwritten rounds and guess at quantities, which drives over-production and waste
- A single missed allergen note becomes a serious safety and dignity issue for a resident and their family
- Leadership has no live view of who ordered what, or whether special diets were actually honoured
Stock, expiry and demand stay invisible until something runs out.
Ordering runs on gut feel and stock counts done after the fact, so a home carries waste on one shelf and shortages on the next.
Where it breaks down today
- Expiry dates are tracked on paper or in someone's head, so stock is written off after it has already turned
- Ordering has no link to real meal demand, which means over-buying, waste and avoidable cost
- No live view of stock value means money sits on shelves with no one accounting for it
- Shortages surface mid-service, at the worst possible moment, rather than in time to reorder
Safety evidence only exists when someone goes looking for it.
Checks, risk assessments and incidents sit in separate folders, so proving they happened becomes a scramble the week before a CQC visit.
Where it breaks down today
- Safety checks are recorded on paper that no one reviews until an inspector asks
- Incidents get logged, but corrective actions are hard to follow through to closure
- The right person often hears about a problem late, or not at all
- CQC-ready evidence has to be rebuilt from scattered records instead of being there already
Temperature and HACCP records prove nothing after the event.
Fridge checks and cook/chill logs captured on clipboards are only as reliable as the last time someone remembered to write them down.
Where it breaks down today
- Critical fridge and cook/chill temperatures are logged by hand, so a missed reading is both a gap in the record and a risk on the plate
- Corrective actions are noted separately from the check that triggered them, if they are captured at all
- Kitchen teams lose time on paperwork instead of cooking and serving
- When an auditor asks for proof, the evidence has to be gathered rather than simply shown
You can't prove an asset is safe without digging for its history.
Beds, hoists, medication fridges and fire equipment each carry a safety story, but it lives across spreadsheets, service sheets and memory rather than in one place.
Where it breaks down today
- No single view of whether a critical asset is safe, what service is due and what faults are open
- Service and inspection dates sit in spreadsheets, so overdue items slip through unnoticed
- Fault and repair history is reconstructed the night before an audit rather than captured as it happens
- A failing medication fridge or overdue hoist inspection becomes a resident safety issue, not just a maintenance one
See ocapii in action.
Watch how ocapii helps the team at Twinglobe Care Home transfer their order management and kitchen checks into a seamless digital process.
Ready to connect your healthcare and care operations?
Ocapii helps healthcare and care providers bring cold-chain monitoring, infection control, catering, dietary workflows, maintenance, water safety, incidents, documents and reporting into one live operating layer across single sites and groups.
Healthcare & care homes common questions
No. Ocapii supports operational assurance, task completion, evidence capture, monitoring, documents and workflows. It does not replace clinical judgement, electronic care planning systems or regulated professional accountability.
Yes. Ocapii helps teams capture, connect and retrieve operational evidence for checks, incidents, cleaning, documents, corrective actions and daily routines. It supports readiness; it does not guarantee inspection outcomes.
Yes. Teams can complete checks, report issues, capture photos, sign off documents and update tasks on mobile while working across care, catering, cleaning and estates areas.
Yes. Ocapii can manage cleaning schedules, infection control forms, enhanced cleaning routines, missed-check alerts and evidence for manager review.
Yes. Ocapii can support dietary records, allergen workflows, modified diet checks, meal temperature logs and kitchen task evidence.
Yes. Ocapii can support water temperature checks, flushing workflows, outlet-level records, pipe sensor readings where configured, alerts and maintenance triggers.
Yes. Ocapii gives site teams clear workflows and gives leaders group-level visibility across locations, departments, incidents, fridges, documents and corrective actions.