Industry · Education

From the school gate to the lunch hall.

A school day runs on checks that rarely share a system: gates, fire exits, kitchen allergens, water outlets and repairs. ocapii keeps them in one place for every school, college or campus. By the end of the day, the record has written itself.

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1 platformEvery site, team and task
Allergen-readyCatering + menu control
Trust + campus viewSingle or multi-site
Mobile-firstBuilt for site teams
13:58●●● 100%
≡Dashboard◔︎1
Kitchen 04 · ChefMy Tasks
!1Due now
▦︎4Due today
Fridge Temperatures14:00Checklist1 page
Start check
14:02●●● 100%
‹Fridge Temps
Step 1 of 1
Fridge 13.2°C
Freezer 1-18.4°C
Fridge 2 *
3.6°C
8.4°C
▲︎Above the 5°C limit. Second sign-off required.
SubmitSubmit
14:03●●● 100%
‹Sign-off
Stage 2 of 2 · Sous chef
Stage 1 · Chef14:02Fridge 2 recorded at 8.4°C
What happens to the stock? *
Move to Fridge 1
Discard stock
SignatureA. Patel
Sign offSign off
app.ocapii.com/kitchen-04
Temperature Reading DetailsFridge 2
Reading Information
▲︎Temperature8.4°C
▦︎Date & TimeToday 14:02
✓︎Co-signedStock moved · 14:03
Corrective Action
Assign toJ. Cole – Chef▾︎
PriorityHigh
DueToday 17:00
DescriptionCheck the door seal and re-probe within 2 hours. Photo required.
Cancel
Assign action
14:40●●● 100%
✓︎OCAPIInowJ. Cole, a task is assigned to youCheck the door seal on Fridge 2 and re-probe.
JCJ. ColeChef · Kitchen 04
My TasksLive
Fridge 2 seal checkDue 17:00Assigned to J. Cole by Kitchen manager · 14:03
Photo of sealTap to addAttached ✓︎
Re-probe Fridge 2Tap to probe4.1°C ✓︎
Complete taskComplete task
app.ocapii.com/kitchen-04
Audit trailClosed
14:02Fridge 2 at 8.4°C, above limit✓︎
14:03Co-signed, stock moved✓︎
14:03Action assigned to J. Cole✓︎
14:40Photo of seal attached✓︎
14:41Re-probe 4.1°C, closed✓︎
Ask MiraWhat happened with Fridge 2 today?
MFridge 2 read 8.4°C at 14:02. The stock was moved and co-signed, and J. Cole replaced the door seal. The re-check at 14:41 read 4.1°C and the action is closed.SEE DETAILFridge Temperatures, Today 14:00
Education

Start with the job in front of you.

Safety and Compliance

Every gate, exit and kitchen check, with the proof.

Playground and gate checks, fire exits, water outlet temperatures and kitchen allergen records run on a phone. A failed check becomes a corrective action with a named owner, and the record is ready for an inspection without anyone rewriting a log. The checks support readiness and do not replace your competent fire and water assessors.

School site opening checks
0%
0 of 4 answered
1
Playground clear and all gates secure? Required
Walk the playground and check every gate closes and locks.
2
All fire exits unlocked and clear? Required
Check each fire exit opens and the route outside is clear.
Corrective action required Required
Action taken or planned
Describe the corrective action…
Due date…
Assign to…
Add photo evidence
3
Kitchen allergen sheet current for today's menu? Required
Confirm today's menu matches the allergen sheet on display.
4
Hot water outlet temperature Required
Run the hot tap for one minute, then take the reading.
Enter the reading…
Assets and Maintenance

Reported once. Owned until it is fixed.

A defect spotted in a classroom, hall or kitchen is reported with a photo and reaches the site team as a job with an owner and a deadline. Planned maintenance, asset inspections and contractor visits sit on the same record, so you can see what is open, what is overdue and what each asset has cost, across one school or a whole trust.

Staff room plaque on wooden door Estate Safety Screens-Corrective Action
Built for education

Safer sites, every term.

Fire and site safety checks

Scheduled checks done on a phone and held against each building, across every school or campus.

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Risk assessments

Hazards become assigned controls with owners and deadlines, with open risk visible across the trust.

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Incident reporting

Accidents and near misses reported from a phone with photos, linked to the actions that follow.

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Maintenance requests

Staff scan the label, add a photo and send. The fault reaches the site team and is tracked until fixed.

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Contractors and visitors

Contractor documents and expiry dates watched for you, with every visit recorded.

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Catering and allergens

Kitchen checks and allergen information for school catering, in front of the team when it matters.

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Mira

Ask what happened across the school.

Mira answers from your own checks, readings and records: which gate check failed this morning, when the last water outlet reading was taken, what the allergen sheet says for today's lunch. It shows where each answer came from and says when it does not have one.

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Technology suites

More ways to use ocapii

Temperature monitoring

Energy and Environmental Monitoring

Find energy waste and respond to conditions.

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Team at work

Workforce Management

Manage rotas, attendance, leave and hours.

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Performance dashboard

Finance and Performance

See budgets, actuals and site and group performance.

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FAQ

Questions about education operations

No. Compliance is one part of it. The same platform connects catering, allergens, cleaning, maintenance, trips, documents, bookings, sensors, reporting and Mira.

Yes. HACCP checks, temperature records, cleaning schedules, allergen records, menu and product control and substitution approvals all sit on one record.

Yes. Allergen information for menus and products is held centrally, changes go through an approval workflow, and catering teams see the current record.

Yes. Site teams use it for daily site checks, maintenance, asset inspections, water and fire checks, contractor records and corrective actions. These checks support readiness and do not replace competent fire and water assessors.

Yes. Trip and activity risk assessments, approvals, staff sign-off, document evidence and post-event follow-up run as one workflow.

No. Each technology suite works on its own. Most schools, colleges and trusts start with Safety and Compliance, Commerce and Service, and Assets and Maintenance, then add others on the same platform later.

Yes. Each site gets clear workflows, and trust, college and university leaders see overdue checks, open corrective actions and trends across every site.

Yes. Room, hall and sports facility bookings can trigger setup, cleaning, handover and post-use checks.

Yes. Mira answers questions about your documents, policies and operational data in plain language, shows where the answer came from, and leaves the decision with a person.

See a site check become a record.

Walk through a school day on your own kind of site: the opening checks, the kitchen, the repairs and the readings, in one place.

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