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Keep buildings, assets and maintenance work under control.
Plan recurring checks, manage defects, assign maintenance tasks, track contractor activity and prove completion across every site.
When maintenance is disconnected, small issues become harder to control.
Facilities teams manage constant moving parts across maintenance, inspections, checks, contractors and service requests. When work sits in paper, emails and spreadsheets, visibility slips, tasks get missed and issues are often seen only after they disrupt operations.
Facilities and PPM in one live operating layer.
Ocapii brings facilities and planned preventative maintenance into one live operating layer, so teams see what is due, what is overdue, what needs attention and what has been completed with evidence. The problem is not a lack of work being done; it is the lack of one connected view of the work.
Inside ocapii facilities & PPM
An end-to-end walkthrough of how ocapii connects facilities tasks, PPM, defects and evidence from request to completion.
One connected system for planned work, defects and evidence.
PPM schedules
Plan recurring checks, servicing routines, inspections and maintenance tasks by asset, site, department or frequency.
Asset inspections
Complete structured checks for equipment, rooms, facilities, vehicles, machinery, safety systems and critical site assets.
Defect reporting
Capture faults, hazards, damage, failures and service issues with photos, comments, priority and location detail.
Contractor workflows
Manage contractor visits, permits, onboarding checks, sign-offs, evidence capture and completion records.
Compliance checks
Support fire checks, water checks, cleaning schedules, safety inspections, room readiness and other site-level assurance tasks.
Dashboards and reporting
Track open work, overdue tasks, completion rates, recurring defects, asset history and multi-site performance.
Fewer missed tasks. Stronger evidence. Better control.
Reduce downtime
Spot defects, overdue checks and recurring asset issues earlier, so teams can respond before disruption grows.
Save time
Reduce manual chasing, paper records, spreadsheet updates and repeated status checks across sites and contractors.
Prove completion
Capture timestamps, photos, notes, approvals, contractor evidence and task history in one connected record.
Improve consistency
Standardise planned maintenance, inspections and facilities routines across buildings, departments and sites.
Facilities and PPM for buildings, assets and teams that cannot run on guesswork.
Facilities and PPM workflows shaped to each sector's buildings, assets and maintenance needs.
A better way to manage facilities and PPM across sites.
| Manual facilities management | OCAPII-connected Facilities & PPM | |
|---|---|---|
| Live facilities visibility | — | ✓ |
| Automated PPM scheduling | — | ✓ |
| Defect and issue tracking | — | ✓ |
| Clear task ownership | — | ✓ |
| Audit-ready evidence capture | — | ✓ |
| Facilities performance insight | — | ✓ |
Ready to bring facilities and PPM into one live view?
Ocapii helps organisations plan maintenance, manage defects, track contractor work, capture evidence and improve facilities performance across every site.
Unlock the guide.
Most operational guides tell you what a platform can do. This one starts somewhere different. It identifies where the gaps are, what they cost, and what a more connected approach makes possible.
PDF guide
- PDF guide
- 10 min read
- 12 pages
- Operational Guide
A guide which covers a part of your operation that typically runs on a combination of experience, habit, and systems that were not designed to talk to each other.
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Facilities & PPM common questions
PPM means planned preventative maintenance. It refers to scheduled maintenance and checks designed to help keep assets, buildings and equipment safe, reliable and operational.
Yes. OCAPII can support recurring planned maintenance tasks as well as reactive defect reports, service requests, corrective actions and contractor follow-up.
Yes. Teams can add photos, comments, documents, timestamps and completion records to help prove what was done and when.
Yes. Ocapii can support contractor onboarding, permit workflows, visit records, evidence capture, sign-offs and task completion history.
Yes. Ocapii is designed for single-site and multi-site operations, giving local teams control over their work and leaders a wider view of estate performance.
No. Ocapii connects facilities checks with assets, tasks, defects, contractors, documents, alerts, corrective actions, dashboards and reporting. The value is not only recording the work, but helping teams act on it and prove completion.