Inventory Management

Stock automatically updates throughout service.

Stock moves every hour: delivered, prepped, used, sold, thrown away, written off.

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For every and any site

Not just counting for stock

Platform capabilities

Stock that matches what actually happened.

Ingredients come off once

When a dish is prepared, its recipe takes the ingredients out of stock, once, with the cost at that moment. Retrying the same action never deducts twice.

A refund is money, not stock

Refunding a cooked dish returns the payment. The food stays used, because it was.

Cancelled doesn't mean restocked

When an order is cancelled, staff choose what happens to the stock: waste, return it or leave it. Nothing goes back on the shelf without someone deciding.

Goods in, matched for you

Import the supplier's CSV, or photograph the delivery note. Confirm any near-matches, and ocapii remembers that supplier's wording next time.

Stocktakes that explain the gap

Count, lock and review. Variance shows in quantity and in cost, so the difference is a number you can act on.

Expiry and low stock, flagged early

Products carry their dates and minimum levels. The right person hears before something runs out or goes over.

What it does

Count once, and the rest follows

A quantity entered at goods-in is the same record that expiry alerts, labels, waste logs and the till all read from. Nothing gets typed in twice, so nothing disagrees with itself. 

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What it does

Scan it instead of writing it down

Products carry barcodes, so counting, receiving and issuing is a scan on a phone rather than a line on a clipboard. It works offline in cellars, cold rooms and store rooms with no signal. 

What it does

Expiry is watched, not remembered

Every product carries its date. ocapii raises the alert before the date passes, to the person whose job it is, not to a shared inbox. 

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What it does

Every recipe connected. From ingredients to the finished batch.

Ocapii Recipes brings ingredients, indicative costs, allergens and production records together in one place. Give your team the latest published recipe, keep labels linked to it and trace each batch, without chasing paper sheets or updating separate spreadsheets.

What it does

One view across every site, one number per site

Group dashboards compare sites on the same measures, because every site captures stock the same way. Site managers still run their own stock room.  

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Ready to move from stock checks to stock intelligence?

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Platform capabilities

More ways to use ocapii

Audit

Food Safety

Goods-in, storage, preparation, cooking, cooling, service, labelling, cleaning and waste, captured once and connected.

Work Requests 2

Asset Management

Scan the label on any piece of equipment and its full record opens: history, safety status, open work and what's due next.

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POS

A till that does more than take the money.

FAQ

Inventory management common questions

Inventory management software records what stock an organisation holds, where it is, what condition it is in and when it moves. ocapii holds stock on the same platform as the checks, sensors, labels and orders that act on it, so a quantity entered once is used everywhere it is needed.

Product catalogue, barcode scanning, stock counts, expiry tracking, low-stock alerts, waste logging by product, reason, location and value, recall support, label printing from live product data, and stock deduction from the till.

Yes. ocapii runs a parent and child site structure, so head office sees group dashboards while each site keeps control of its own stock room. Every site captures the same way, which is what makes the group comparison mean anything.

Not for stock. Counting and scanning run on the phones and tablets your teams already carry. Sensors are a separate decision, and they matter if you want stock condition as well as stock quantity. Confirm your specific scanner or printer model with the team.

Yes. Counts, stock updates, forms and evidence capture work offline and sync when the device is back in signal, which matters in cellars, cold rooms and basement stores.

No, and no platform can. Stock accuracy depends on whether people count what is there and record what they use. ocapii supports that by making capture fast, attributing every entry to a person and a time, and showing where numbers disagree. The accuracy of your own data remains your own responsibility.

No. The same capability runs for clinical and care consumables, housekeeping stores, raw materials and workshop parts. The products change, the platform does not.