Staff & Rotas

The week, planned and published

Shifts from templates, open shifts the team can pick up, and swaps a manager approves, on every phone.

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Pub manager with phone and diary-2 ocapii-rota-day-card Scheduling Cards- template Untitled design (52)

Gaps stay visible until someone fills them

An open shift has no name on it yet. Anyone on that team can take it from the app, and the rota updates.

ocapii-rota-week ocapii-rota-staff-app ocapii-rota-day-card ocapii-rota-shift-taken
Nurses Station Hands, Phone, and Folder-16 (1) Scheduling Cards- template Untitled design (35)
What it does

Start from the shifts you always run

Earlies, closes and splits are saved as templates, dropped into the week and adjusted.

What it does

Swaps that stay on the rota

Two people request a swap, a manager decides, and the new names show on the week.

Staff room plaque on wooden door 03-swap-request
Pub manager’s late shift__-11 (1) 04-publish-warnings
What it does

Warnings before you publish

A gap against a department minimum, a clash with approved leave or a licence about to expire. Warnings, never rewrites.

Rota planning, made simple.

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More ways to use ocapii

Kitchen Porter Checks In at Back Door-7 (1)

Clocking In

Staff clock in on the phone or the tablet by the door, against the published rota.

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The Last Apron on the Hook

Leave & Sickness

Approved leave shows as a clash before the week goes out.

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Nurses Station Hands, Phone, and Folder-16 (1)

Cover When Someone's Off

When someone is off, today's tasks follow who is actually in.

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FAQ

Rota Planning common questions

Rota planning software is where a manager builds the week's shifts and publishes them to the team. In ocapii, shifts come from templates, the published week appears on staff phones, and open shifts and swaps stay on the same rota.

Yes. Staff see their published shifts in the ocapii mobile app, can acknowledge the week, and can add their shifts to their own phone calendar. A manager can turn that calendar feed off for a person.

A manager. Two people request the swap and a manager approves or declines it. The rota shows the new names once it is approved.

People allowed to see pay can see a labour figure against the week's budget while they build it. Everyone else sees hours and names, not wages.

No. Publishing can warn about a gap, a clash with approved leave or a licence about to expire. The warnings never move or delete a shift by themselves.