Incident and CAPA Management

Check the paperwork before the contractor arrives.

Every approved contractor holds a document set with expiry dates attached. The platform watches those dates, chases the ones running out, and shows the approved list as a live status rather than a spreadsheet someone updates when they remember.

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ChatGPT Image Sep 21, 2026, 12_14_15 PM Contractor Compliance Cards- expiry Contractor Compliance Cards- on site Kitchen (24)
What we can do

Documents with dates that chase themselves

Insurance, qualifications, certificates and RAMS are held against the contractor with expiry dates. Reminders go out before they lapse, and the approved list updates itself. 

Vendor Management Contractor Record Screens- Contractor Record
Facility Maintenance Contractor Record Screens- induction record
What we can do

Induction before access, every time

Site induction completes on the contractor's own phone, is recorded against them, and repeats when your content changes rather than once in their lifetime.  

What we can do

Know who is in the building

 Sign in and sign out records staff, contractors and visitors, so in an evacuation the roll call is a screen rather than a memory. 

ChatGPT Image Sep 10, 2026, 10_57_04 AM Contractor Record Screens- on site
ChatGPT Image Sep 18, 2026, 02_52_59 PM Contractor Record Screens- contractor portal
What we can do

Contractor work leaves evidence behind

Completed work, photographs and sign-off attach to the asset and the job, so the record survives the visit and the next contractor can see what was done last time. 

Track contract and visitor management easily.

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Platform capabilities

More ways to use ocapii

Work Orders

Risk Assessments

Every assessment carries an owner, a review date and the controls it depends on.

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One Scan the whole record

Asset Management

Scan the label on any piece of equipment and its full record opens: history, safety status, open work and what's due next.

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FAQ

Contractor and visitor management common questions

Contractor management software holds your approved contractor list with their insurance, qualifications and method statements, tracks expiry dates, records site inductions, and keeps evidence of the work they carry out.

There is a contractor portal for contractor-facing work. Confirm exactly what contractors can upload and approve themselves with the team, because the answer depends on how your portal access is configured.

Sign in and sign out covers staff, contractors and visitors so you have one on-site record. Confirm badge printing and any hardware you want at reception with the team.

Your duties are unchanged. The platform gives you the evidence that you checked what you are required to check, and shows you when something has lapsed.