Food Safety

With ocapii, every check your team completes gets acted on. 

Goods-in, storage, preparation, cooking, cooling, service, labelling, cleaning and waste, captured once and connected. Multiple capabilities reading the same data, rather than twelve tools each holding a piece of it.

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Live assuranceChecks completed on time
Escalation built inRisks raised when they happen
Audit-readyEvidence built as work happens
Kitchen Tablets Dashboard Cards Mira Dashboard Cards SItes Dashboard Cards Warnings Kitchen (4)
225minutes
saved per kitchen, per day
£251,724
a year across 15 sites
30%
excess energy from refrigeration running 3°C too cold
24/7
Live operational visibility
What ocapii does

HACCP that proves itself.

Every check is timestamped where it happened, to the person who did it. Records, photographs, temperatures and corrective actions filter by date, site and area. 

For every and any site

Make food safety visible

What's covered

Every food safety check, on one platform.

Digital HACCP

Every check, every shift, timestamped against the kitchen and the person who did it.

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Temperature monitoring

Fridges, freezers, cold rooms and hot-hold units monitored around the clock.

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Probe logging

Bluetooth probes send core temperatures straight to the record. No transcribing.

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Allergen labelling

Ingredient, allergen and date labels printed from live recipe data.

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Cleaning checklists

Scheduled cleans with an owner, a timestamp and photo evidence where it matters.

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Corrective actions

A failed check becomes work with a name, a deadline and the evidence needed to close it.

The food safety dashboard

Every kitchen, on one screen.

Checks, live temperatures, open actions and audit reports. Each site runs its own kitchen. Head office compares every site on the same measures.

01Check falls dueMobileNowThe 14:00 fridge check appears on the chef’s dashboard.Jobs, Tasks & Calendar
✓︎Check falls dueMobileDoneThe 14:00 fridge check appears on the chef’s dashboard.Jobs, Tasks & Calendar
02Digital HACCP checklistMobileLockedThe chef records each fridge. A reading over the limit is flagged on the spot.Forms & Checklists
02Digital HACCP checklistMobileNowThe chef records each fridge. A reading over the limit is flagged on the spot.Forms & Checklists
✓︎Digital HACCP checklistMobileDoneThe chef records each fridge. A reading over the limit is flagged on the spot.Forms & Checklists
03Collaborative checkMobileLockedA second person confirms the reading and the stock decision, then signs.Collaborative checks
03Collaborative checkMobileNowA second person confirms the reading and the stock decision, then signs.Collaborative checks
✓︎Collaborative checkMobileDoneA second person confirms the reading and the stock decision, then signs.Collaborative checks
04Corrective actionDesktopLockedThe manager sees the reading and assigns an action with an owner, deadline and evidence.Corrective Actions
04Corrective actionDesktopNowThe manager sees the reading and assigns an action with an owner, deadline and evidence.Corrective Actions
✓︎Corrective actionDesktopDoneThe manager sees the reading and assigns an action with an owner, deadline and evidence.Corrective Actions
05Task for someone elseMobileLockedJ. Cole gets the task on their phone and attaches the photo and new reading.Jobs & Tasks
05Task for someone elseMobileNowJ. Cole gets the task on their phone and attaches the photo and new reading.Jobs & Tasks
✓︎Task for someone elseMobileDoneJ. Cole gets the task on their phone and attaches the photo and new reading.Jobs & Tasks
06Closed and on recordDesktopLockedEvery step is timestamped and signed. Mira can summarise it on request.Audit trail · Mira
06Closed and on recordDesktopClosedEvery step is timestamped and signed. Mira can summarise it on request.Audit trail · Mira
Chef · staff appChef · staff appSous chef · staff appKitchen manager · webJ. Cole · staff appOps manager · web
13:58●●● 100%
≡Dashboard◔︎1
Kitchen 04 · ChefMy Tasks
!1Due now
▦︎4Due today
Fridge Temperatures14:00Checklist1 page
Start check
14:02●●● 100%
‹Fridge Temps
Step 1 of 1
Fridge 13.2°C
Freezer 1-18.4°C
Fridge 2 *
3.6°C
8.4°C
▲︎Above the 5°C limit. Second sign-off required.
SubmitSubmit
14:03●●● 100%
‹Sign-off
Stage 2 of 2 · Sous chef
Stage 1 · Chef14:02Fridge 2 recorded at 8.4°C
What happens to the stock? *
Move to Fridge 1
Discard stock
SignatureA. Patel
Sign offSign off
app.ocapii.com/kitchen-04
Temperature Reading DetailsFridge 2
Reading Information
▲︎Temperature8.4°C
▦︎Date & TimeToday 14:02
✓︎Co-signedStock moved · 14:03
Corrective Action
Assign toJ. Cole – Chef▾︎
PriorityHigh
DueToday 17:00
DescriptionCheck the door seal and re-probe within 2 hours. Photo required.
Cancel
Assign action
14:40●●● 100%
✓︎OCAPIInowJ. Cole, a task is assigned to youCheck the door seal on Fridge 2 and re-probe.
JCJ. ColeChef · Kitchen 04
My TasksLive
Fridge 2 seal checkDue 17:00Assigned to J. Cole by Kitchen manager · 14:03
Photo of sealTap to addAttached ✓︎
Re-probe Fridge 2Tap to probe4.1°C ✓︎
Complete taskComplete task
app.ocapii.com/kitchen-04
Audit trailClosed
14:02Fridge 2 at 8.4°C, above limit✓︎
14:03Co-signed, stock moved✓︎
14:03Action assigned to J. Cole✓︎
14:40Photo of seal attached✓︎
14:41Re-probe 4.1°C, closed✓︎
Ask MiraWhat happened with Fridge 2 today?
MFridge 2 read 8.4°C at 14:02. The stock was moved and co-signed, and J. Cole replaced the door seal. The re-check at 14:41 read 4.1°C and the action is closed.SEE DETAILFridge Temperatures, Today 14:00
See it in action

Food safety on ocapii, one check at a time.

Short demos of each part of the platform: HACCP, probe logging, allergens, cleaning and audits.

Cold Room Temperature Mointoring Termpature Reading

Checks continuously, not twice a day.

Sensors read fridges, freezers, cold rooms, hot-hold units and medicine fridges around the clock. When a reading drifts, the right person is told while something can still be done about it.

A label is the recipe, printed

Ingredients in descending weight order, allergens emphasised, shelf life applied. The label is generated from the recipe rather than typed from it. 

ChatGPT Image Sep 14, 2026, 03_47_18 PM (3) Cheese Sandwich Label
ChatGPT Image Sep 14, 2026, 04_27_30 PM (1) Multi-ite Compliance by site

Be audit ready and avoid the rush

Internal audits, mock inspections and brand standard checks run on schedule, score consistently across sites, and turn every finding into work with an owner.

Ask Mira

Ask what the policy says.

Mira reads your own policies, SOPs, recipes and certificates and answers in plain language, showing the source. It drafts checks from documents you already hold, and a person approves them before they go live. If it doesn't have an answer, it says so.

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More ways to use ocapii

Work Orders

Health and Safety

Risk assessments, audits, incidents and corrective actions in one connected platform.

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Work Requests 2

Asset Management

Scan the label on any piece of equipment and its full record opens: history, safety status, open work and what's due next.

Find out more →
Care home

Care homes and Healthcare

Catering, cold chain, cleaning, estates, equipment and incidents in one place, with the evidence recorded as the work happens.

Find out more →

Ready to make food safety easier to see, act on and prove?

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FAQ

Food safety common questions

No. Ocapii supports any organisation that manages food safety activity, including hospitality, healthcare, care homes, education, manufacturing, leisure, facilities and travel environments.

Ocapii can digitise HACCP checks, temperature records, cleaning schedules, goods-in checks, corrective actions and supporting evidence, helping teams reduce reliance on paper.

Yes. Ocapii can support manual temperature logging, probe-led records and sensor-led monitoring, depending on the customer setup.

Yes. Failed checks, missed tasks or exceptions can be linked to corrective actions with ownership, due dates and completion evidence.

Yes. Ocapii is designed for single-site and multi-site operations, giving teams local control and leaders a clearer view across locations.

No. Ocapii connects checks with workflows, alerts, documents, assets, corrective actions, reporting and intelligence. The value is not only recording what happened, but helping teams act on it and prove it.