Industry · Facilities and Estates

Every building, every check, on one record.

Fire doors, water outlets, plant rooms and contractor visits usually live in different places. ocapii keeps them in one: checks on a phone, defects routed to maintenance and sensors watching the building overnight. When the auditor asks, the record is already there.

Book a walkthrough Talk to the team
Buildings + assetsOne connected view
Fire, water + contractorEvidence, audit-ready
Single + multi-siteEstate-wide visibility
Mobile-firstWhere the work happens
07:12●●● 100%
OCAPII ASSET TAGSM-02 · BAKERYPoint the camera at the asset tagSpiral Mixer SM-02 found ✓︎
Spiral Mixer SM-02In serviceAssetBakery · Installed 2022
Report a faultReport a fault
07:14●●● 100%
‹New Work OrderReactive repair
AssetSpiral Mixer SM-02 – Bakery▾︎● PRE-FILLED FROM ASSET SCAN
PriorityHigh▾︎
DescriptionTrips out mid-batch. Burning smell from the motor.
Photo of motor housingTapAdded ✓︎
Create Work OrderCreate Work Order
app.ocapii.com/assets/sm-02
Work Order WO-1042Spiral Mixer SM-02
!PriorityHigh
!WarrantyEnded Jan 2026
↻︎History3 faults in 6 months
▦︎DueToday 12:00
Assign to *
Sam Ojo – Maintenance
MixTech Services – Contractor portal
Cancel
Assign work orderAssign work order
10:48●●● 100%
⚒︎OCAPIInowNew job from BakeryWO-1042 · Spiral Mixer SM-02 · Due 12:00
MTMixTech ServicesContractor portal
Spiral Mixer SM-02Due 12:00WO-1042Bakery · High
Motor brushes replacedTapDone ✓︎
Parts: 2 × carbon brushTapLogged ✓︎
Test run, full batchTapPassed ✓︎
Complete jobComplete job
app.ocapii.com/assets/dashboard
Asset DashboardBakery · Site 01
⚒︎6Open work orders
!2Overdue
▦︎4Planned this week
Open work orders
Blast Chiller BC-03OverdueWO-1039Not reaching temperature
Prover PR-01In progressWO-1044Humidity sensor replacement
Spiral Mixer SM-02ClosedWO-1042Motor brushes replaced 10:52
Asset health
Blast Chiller BC-0341%
Spiral Mixer SM-0268%
Deck Oven DO-0187%
Prover PR-0192%
Facilities and estates

Start with the job in front of you.

Assets and Maintenance

Reported on the floor. Fixed with a record.

A defect spotted on a walk-round is reported with a photo and reaches maintenance as a job with an owner and a deadline. Planned maintenance, asset inspections and contractor visits sit on the same record, so you can see what is open, what is overdue and what each asset has cost, building by building.

Facilities manager inspecting plant room ocapii-planner-work-order
Building walk-round checks
0%
0 of 4 answered
1
Fire doors on this floor close and latch unaided? Required
Open each door and let it go. It should close fully onto the latch.
2
Emergency lighting working on the escape route? Required
Check every fitting on the escape route is lit and undamaged.
3
Plant room clear and access unobstructed?
No storage, combustibles or blocked access to the plant.
Corrective action required Required
Action taken or planned
Describe the corrective action…
Due date…
Assign to…
Add photo evidence
4
Hot water outlet temperature Required
Run the hot tap for one minute, then take the reading.
Enter the reading…
Safety and Compliance

Every fire, water and building check, with the proof.

Fire doors, emergency lighting, alarm tests, water flushing and cleaning checks are scheduled by building and run on a phone. A failed check becomes a corrective action with a named owner, and the record is ready for an audit without anyone rewriting a log. It supports your routine; it does not replace a competent assessor.

Energy and Environmental Monitoring

The estate, watched after everyone goes home.

Sensors read electricity use, temperature and humidity across your buildings around the clock. When a space runs too warm, too damp or draws power when it should be empty, the right person is told while there is still time to act, and the reading stays on the record.

app.ocapii.com/energy/kitchen-04
Combi OvenOut of hours
⚡︎Overnight draw3.1 kW
✓︎Expected when closed0.2 kW
Sat night0.2 kW
Sun night0.2 kW
Mon night3.1 kW
▲︎Running while the site was closed. A task has been raised for the opening chef.
Cancel
View task
06:42●●● 100%
⚡︎OCAPIInowCheck the combi ovenIt drew power overnight while the site was closed.
MRM. ReidOpening chef · Kitchen 04
What did you find? *
Left on after close
Timer set wrong
Equipment fault
Photo of control panelTapAdded ✓︎
Complete taskComplete task
app.ocapii.com/forms/closing-checks
Closing ChecksTemplate
New questionCombi oven timer cleared and unit off?● ADDED TO CLOSING CHECKS
Apply to *
Kitchen 04 only
All sites in the group
Cancel
Save checklistSave checklist
22:34●●● 100%
‹Closing ChecksKitchen 04 · 22:30
Fridges and freezers closedYes
Combi oven timer cleared and unit off? *
Yes
No
SubmitSubmit
app.ocapii.com/energy/report
Energy ReportThis week
£Estimated monthly saving≈︎ £110
CO₂Estimated carbon avoided≈︎ 22 kg CO₂e
Ask MiraDid anything run out of hours this week?
MOnly the combi oven on Monday night, about 3.1 kW from 02:00 to 06:00. A timer was set wrong. Closing checks now ask about the oven timer.SEE DETAILEnergy report, this week
Built for facilities and estates

Every building, asset and contractor in one view.

Planned maintenance

PPM schedules set once per asset, raised and assigned when due, with overdue work flagged.

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Work orders

Every job has an owner, a deadline, notes, parts and cost, and a sign-off before it closes.

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Contractor management

Send work to a contractor and they submit their evidence in ocapii, against the asset and site.

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Fire safety checks

The schedule runs itself and each result is held against the building, not the person who did it.

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Water safety and Legionella

Flushing issued as a task, completed at the outlet and recorded with a time and a name.

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Estate reporting

Compliance, asset condition, work completion and cost across the estate, updating as things happen.

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Mira

Ask what happened across the estate.

Mira answers from your own checks, readings and records: which fire doors failed last week, when the last flushing check was done on the third floor, which jobs are still open in the plant room. It shows where each answer came from and says when it does not have one.

Book a walkthrough Talk to the team
Technology suites

More ways to use ocapii

Calm kitchen rota review-3

Workforce Management

Manage rotas, attendance, leave and hours.

Explore the suite →
Point of sale tablet

Commerce and Service

Connect ordering, payment and service workflows.

Explore the suite →
FAQ

Questions about facilities and estates operations

No. Compliance checks are one part of it. The same platform connects maintenance, assets, contractors, cleaning, incidents, documents, sensors, reporting and Mira.

Yes. Planned tasks, recurring checks and reported defects all become jobs with an owner, an escalation path and evidence when they close.

Yes. Contractor workflows can include document checks, RAMS, permit-style steps, access requirements, completion evidence and sign-off.

Yes. Water temperature checks, flushing routines, outlet-level records, alerts and corrective actions sit in one place. It supports your water safety routine; it does not replace a competent person or your risk assessment.

Yes. Fire door, alarm, emergency lighting and extinguisher checks can be scheduled by building and completed on a phone, with photos and corrective actions. It supports your routine; it does not replace a competent fire risk assessor.

No. Each technology suite works on its own. Most estates teams start with Assets and Maintenance, Safety and Compliance, and Energy and Environmental Monitoring, then add others on the same platform later.

Yes. Site teams get simple workflows, and leaders see overdue checks, open corrective actions, contractor activity and trends across every building.

Yes. Checks, photos, comments, defect reporting and task completion are all built for a phone.

Yes. Mira answers questions about your documents, policies and operational data in plain language, shows where the answer came from, and leaves the decision with a person.

See a walk-round become a record.

Walk through a building check on your own kind of site: the inspection, the failed item, the job it raises and the evidence it leaves behind.

Book a walkthrough Talk to the team