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One live operating layer across buildings, assets, contractors and compliance.
Ocapii helps facilities and estates teams replace paper checks, scattered maintenance requests and manual chasing with one intelligent operations platform turning fire checks, water safety, contractors, bookings, service requests, asset inspections and incident evidence into live workflows, clear ownership and audit-ready evidence.
Built for the work facilities teams actually do.
Ocapii is not just a checklist app, maintenance tracker or compliance folder. It connects people, processes, assets, documents, sensors, bookings, workflows, data and AI insights into one operational control layer so a single check, request, booking or reading can trigger the right downstream action automatically.
Maintenance, defects and asset workflows
Planned and reactive workflows, asset inspections and equipment checks, mobile evidence capture, photo uploads and comments, contractor assignment, escalation and closure evidence, with asset-level history and trends.
Fire, safety and contractor checks
Fire and alarm checks, safety inspections, contractor sign-in and RAMS, permit-style workflows, site access requirements, incident and near-miss reports, corrective actions, audit trails and document sign-off.
Water safety and flushing workflows
Hot and cold water checks, flushing task workflows, outlet-level records, threshold alerts, maintenance triggers, evidence capture, site and estate-level reporting and repeat-issue visibility.
Cleaning, inspections and site standards
Cleaning schedules, public area and washroom checks, room reset workflows, photo evidence, failed-check escalation, repeat-issue tracking and site-standards dashboards.
Room, facility and resource bookings
Meeting room and facility reservations, equipment or resource bookings, cleaning and setup tasks, access and security workflows, pre-use checks, handover sign-off and post-use inspection.
Tenant, user and service requests
Tenant, staff and visitor requests, service-desk routing, priority assignment, location and asset tagging, internal follow-up, closure evidence and trend reporting.
One view across every building.
For estates teams, inconsistency across buildings creates operational blind spots. Site teams get clear workflows. Leaders get live visibility which checks are complete, which buildings have open corrective actions, which contractors need review and which assets or readings are out of range across the estate.
- ✓ Which checks are complete which are overdue
- ✓ Which buildings have open corrective actions
- ✓ Which contractors need document review or sign-off
- ✓ Which assets or readings are out of range
- ✓ Which incidents are unresolved and which sites need attention today
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Facilities operations are too connected to be managed in fragments.
Paper checks and folders
Fire checks, water logs, cleaning schedules, plant room inspections and contractor records sit in binders, clipboards or shared drives, not in one place teams can act on.
Maintenance and defect blind spots
A reported defect can disappear into an inbox, message thread or spreadsheet. By the time it resurfaces, the issue may have already affected tenants, staff, residents, students or service users.
Contractor and safety evidence
RAMS, permits, access records, induction evidence and completion sign-offs are often managed manually. That makes it harder to prove who did what, when and where.
Disconnected bookings and service requests
Room bookings, facility reservations, site visits and tenant requests rarely trigger the operational work needed before, during and after the event.
Handover-driven incidents
Open defects, missed checks, unresolved incidents and corrective actions can get lost between teams, shifts, sites or contractors.
No live estate view
Facilities leaders often rely on spreadsheets, email updates and manual reports. That makes estate-wide visibility patchy, delayed and hard to trust.
Hear Owlbert AI in action.
Facilities teams are mobile. They move between buildings, plant rooms, corridors, offices, classrooms, accommodation blocks, public areas and contractor zones. Owlbert helps them complete operational work with less screen friction by voice or chat.
- ✓ Defect report
- ✓ Water check
- ✓ Fire check
- ✓ Contractor sign-off
- ✓ Cleaning inspection
- ✓ Asset history
Speak. Book. Trigger. Act. Prove. Improve.
Turn bookings into operational workflows.
A meeting room booking, facility reservation, contractor appointment or site visit should not sit separately from operations. The booking becomes the trigger. Ocapii automates the response and connects every reading, request and incident to the workflow that follows.
- ✓ Facility booking → setup, cleaning & handover
- ✓ Contractor appointment → RAMS, access, permit & sign-off
- ✓ Asset reservation → availability, inspection & return check
- ✓ Service request → assignment, escalation & closure
Built around the outcomes facilities teams care about.
Reduce risk
Make missed checks, open incidents, overdue tasks, failed readings and incomplete contractor evidence visible earlier.
Save time
Reduce manual chasing, duplicated records and evidence gathering with live workflows.
Cut waste
Use monitoring, maintenance triggers, booking visibility and energy insight to reduce avoidable waste.
Protect revenue & continuity
Connect bookings, maintenance, asset readiness and user requests so issues are less likely to sit unseen.
The use cases facilities teams reach for first.
Each runs on the same platform so capabilities compound instead of fragmenting.
Ready to connect your facilities operations?
Ocapii helps facilities and estates teams bring maintenance, fire checks, water safety, contractors, cleaning, bookings, service requests, energy visibility and reporting into one live operating layer across single sites and multi-site estates.
Facilities & estates common questions
No. Ocapii supports compliance, but it also connects operational workflows across maintenance, assets, contractors, bookings, cleaning, incidents, documents, sensors and reporting.
Yes. Ocapii supports planned tasks, recurring checks, reactive defect reporting, ownership, escalation, evidence capture and closure tracking.
Yes. Contractor workflows can include document checks, RAMS, permit-style steps, access requirements, completion evidence and sign-off.
Yes. Ocapii can support water temperature checks, flushing workflows, outlet-level records, alerts, corrective actions and reporting.
Yes. A booking can trigger setup, cleaning, equipment checks, access workflows, handover and post-use inspections.
Yes. Ocapii gives teams workflows at site level and leaders visibility across buildings, assets, contractors, overdue checks, incidents and trends.
Yes. Ocapii is designed for mobile operational work, including checks, photos, comments, incident reporting and task completion.