Technology suite · Workforce Management

When someone's off, ocapii makes sure their work still gets done.

Rotas, clock-ins and leave sit on the same record as the work. When someone is off, their tasks are flagged or handed to someone who is in.

Book a walkthrough Talk to the team
Staff tag at a wall-mounted kitchen tablet Weekly rota All sites scheduling card
Rota and clock

The rota and the clock agree

Publish the rota, and staff clock in on their phone or on the tablet by the door. Managers see who is in, who is on a break and who has not clocked out.

08:15●●● 100%
MRM. ReidChef · Kitchen 04
‹Request LeaveAnnual leave · 18 days left
DatesSat 18 – Sun 19 Oct▾︎
NoteFamily wedding
Request leave
app.ocapii.com/rota/kitchen-04
Rota · Week of 13 OctKitchen 04
Saturday opening06:30GapM. Reid on leave
Sunday opening06:30GapM. Reid on leave
Leave request from M. Reid *
Approve
Decline
▲︎Approving leaves both weekend opening shifts uncovered.
Cancel
ConfirmConfirm
app.ocapii.com/rota/kitchen-04
Rota · Week of 13 OctKitchen 04
Cover Saturday and Sunday opening *
J. Cole · 24 of 40 hrs this week
A. Patel · 38 of 40 hrs this week
Cancel
Publish rotaPublish rota
06:27●●● 100%
▦︎OCAPIInowRota publishedYou are on Saturday and Sunday 06:30–14:30 at Kitchen 04.
JCJ. ColeChef · Kitchen 04
Saturday opening06:30ShiftKitchen 04 · 8 hours
Clock in at Kitchen 04Tap06:27 ✓︎
Start shiftStart shift
app.ocapii.com/timesheets
TimesheetsWeek of 13 Oct
40.0hJ. Cole, approved✓︎
38.0hA. Patel, approved✓︎
24.0hM. Reid + 2 days leave✓︎
iApproved hours export as a file for your payroll provider.
For every and any site

Start with the rota, or the team.

Explore rotas, clocking in, leave and cover, all on the same record as the work.

Rota Planning

Pub manager planning the rota
Explore Rota Planning
Or explore the full platform
Pub desk with tablet after hours Cover card
Cover

Off today means today's work goes somewhere

When someone is off sick or on leave, tasks due that day can be flagged for a manager or handed to someone else on the team who is in. The log shows who it was for, why and where it went.

People are connected to the work, so nothing goes undone when someone's off.

An empty shift shouldn't mean empty checks. In ocapii, the rota, the clock and the work sit on one record. When someone's off sick or on leave, the tasks due that day are flagged for a manager or handed to someone who's in. The log shows who it was for, why and where it went. At the end of the week, approved hours go to payroll without anyone typing them again.

01Leave requestMobileNowM. Reid asks for the weekend off from the staff app.Staff & Rotas · Leave
✓︎Leave requestMobileDoneM. Reid asks for the weekend off from the staff app.Staff & Rotas · Leave
02Manager approvesDesktopLockedThe manager sees the request on the rota, with the shifts it leaves uncovered.Staff & Rotas · Rota
02Manager approvesDesktopNowThe manager sees the request on the rota, with the shifts it leaves uncovered.Staff & Rotas · Rota
✓︎Manager approvesDesktopDoneThe manager sees the request on the rota, with the shifts it leaves uncovered.Staff & Rotas · Rota
03Fill the gapDesktopLockedThe manager picks cover with this week’s hours in view, then publishes.Staff & Rotas · Rota
03Fill the gapDesktopNowThe manager picks cover with this week’s hours in view, then publishes.Staff & Rotas · Rota
✓︎Fill the gapDesktopDoneThe manager picks cover with this week’s hours in view, then publishes.Staff & Rotas · Rota
04Clock inMobileLockedJ. Cole sees the new shift and clocks in on Saturday morning.Staff & Rotas · Attendance
04Clock inMobileNowJ. Cole sees the new shift and clocks in on Saturday morning.Staff & Rotas · Attendance
✓︎Clock inMobileDoneJ. Cole sees the new shift and clocks in on Saturday morning.Staff & Rotas · Attendance
05Approve hoursDesktopLockedTimesheets are approved and exported. ocapii does not run payroll.Timesheets · Approved-hours export
05Approve hoursDesktopDoneTimesheets are approved and exported. ocapii does not run payroll.Timesheets · Approved-hours export
M. Reid · staff appKitchen manager · webKitchen manager · webJ. Cole · staff appKitchen manager · web
08:15●●● 100%
MRM. ReidChef · Kitchen 04
‹Request LeaveAnnual leave · 18 days left
DatesSat 18 – Sun 19 Oct▾︎
NoteFamily wedding
Request leave
app.ocapii.com/rota/kitchen-04
Rota · Week of 13 OctKitchen 04
Saturday opening06:30GapM. Reid on leave
Sunday opening06:30GapM. Reid on leave
Leave request from M. Reid *
Approve
Decline
▲︎Approving leaves both weekend opening shifts uncovered.
Cancel
ConfirmConfirm
app.ocapii.com/rota/kitchen-04
Rota · Week of 13 OctKitchen 04
Cover Saturday and Sunday opening *
J. Cole · 24 of 40 hrs this week
A. Patel · 38 of 40 hrs this week
Cancel
Publish rotaPublish rota
06:27●●● 100%
▦︎OCAPIInowRota publishedYou are on Saturday and Sunday 06:30–14:30 at Kitchen 04.
JCJ. ColeChef · Kitchen 04
Saturday opening06:30ShiftKitchen 04 · 8 hours
Clock in at Kitchen 04Tap06:27 ✓︎
Start shiftStart shift
app.ocapii.com/timesheets
TimesheetsWeek of 13 Oct
40.0hJ. Cole, approved✓︎
38.0hA. Patel, approved✓︎
24.0hM. Reid + 2 days leave✓︎
iApproved hours export as a file for your payroll provider.
Modules in this suite

Who is working, where, and for how long.

Rota Planning

Build rotas against the hours you need covered and share them with the team on the staff app.

Explore the module →

Clocking In

Staff clock in and out on the app or a shared tablet, so attendance is recorded as it happens.

Explore the module →

Timesheets & Payroll

Managers approve hours and export them for payroll. ocapii does not run payroll itself.

Explore the module →

Leave & Sickness

Requests, approvals and absence recorded in one place and visible when the rota is built.

Explore the module →

Labour Reports

Hours worked set against each site and team, so you can see where the time goes.

Explore the module →

Teams and Sites

Staff records, tips and multi-site teams managed from one place.

Explore the module →
Timesheets

Hours reach payroll without a retype

Approve the week, lock it, and download a spreadsheet for the payroll tool you already use. ocapii gives payroll the hours. It does not calculate the pay.

Staff member with lanyard and phone Timesheet card
Mira

Ask who was in.

Where your organisation uses Mira, it can answer from your own rota, clock-ins and leave records: who was in, who was off, who was late and which shifts are still open. It shows the records behind the answer and says when it does not have one. Mira does not build the rota or approve leave.

Book a walkthrough Talk to the team
Technology suites

More ways to use ocapii

Fire door in a service corridor

Safety and Compliance

Consistent checks, evidence and corrective action.

Explore the suite →
Café till at service

Commerce and Service

Connect ordering, payment and service workflows.

Explore the suite →
Engineer completing a work order

Assets and Maintenance

Fewer missed repairs and clearer equipment costs.

Explore the suite →
FAQ

Questions about Workforce Management

Rota planning, clocking in, leave and sickness, cover when someone is off, timesheets and approved-hours exports, tips, staff records, multi-site management and labour reports. Each has its own page if you want the detail.

No. ocapii gives payroll the approved hours as a spreadsheet export. It does not calculate pay, tax or pensions.

Yes. Each ocapii technology suite can be used on its own. Many customers add Safety and Compliance or Finance and Performance later, on the same platform and the same records.

No. Staff clock in on their own phone or on a shared tablet at the site.

Yes. Head office can see rotas, hours and leave across the group and filter to one site. A site manager sees their own.

No platform can do that on its own. ocapii keeps an accurate record of rotas, hours and leave, which supports your own processes and checks.

See cover for a missing shift.

Walk through a rota, an absence and the work that gets handed on, on your own kind of site.

Book a walkthrough Talk to the team