Cleaning Checklists

Every box on the cleaning sheet was ticked. In the same pen, at 10pm.

The kitchen may well have been clean. The sheet just cannot tell you who did what, or when.

ChatGPT Image Sep 17, 2026, 03_01_28 PM Assign to cleaning Cleaning Checklist Signed off-1 Kitchen  (15)
What it does

Cleaning that shows when it happened, and who did it.

Each task arrives on the staff app at the right time for the right person. It is signed off with a timestamp and, where you ask for one, a photo.

What you get

Every clean, scheduled, signed off and visible.

Scheduled, not remembered

Daily, weekly and deep cleans are set once and appear on time, every time.

Photo evidence

Ask for a photo on the tasks that matter, attached to the record with the time and the person.

A name on every task

Each task is assigned, so it is clear who owns it and who signed it off.

Missed tasks get followed up

Anything overdue or failed raises a corrective action until someone deals with it.

Works without signal

Tasks complete offline and sync when the device reconnects.

Every site, one view

Managers see completion across every kitchen on the same dashboard.

How it works

From schedule to sign-off.

The task appears on the staff app, the person completes it and adds a photo, and the dashboard updates. If it is missed, the right person hears about it.

ChatGPT Image Sep 15, 2026, 03_38_50 PM Cleaning Evidence

See a cleaning schedule run across a site.

We will show you a task being completed, one being missed, and what happens next.

More ways to use ocapii

Facility Maintenance

Facilities & PPM

Planned work, reactive jobs, statutory checks and contractor visits, per building and across the estate.

Find out more →
Temperature checking

Food Safety

Every check, from goods-in to final plate, captured, timestamped and logged in real time.

Find out more →
Work Requests 2

Asset Management

Scan the label on any piece of equipment and its full record opens: history, safety status, open work and what's due next.

Find out more →
FAQ

Cleaning checklists commonly asked questions

A cleaning schedule run on a phone or tablet instead of paper. Tasks appear when they are due, are signed off with a timestamp and, where needed, a photo, and missed tasks are followed up.

It turns a cleaning schedule into assigned, scheduled tasks with named owners, captures evidence at the point of completion, and shows live what has been done and what is overdue across sites.

Yes. Your current schedule can be set up as checklists, and Mira can draft checks from your cleaning SOPs for a person to approve.

Yes. You set the evidence requirement per task. A task can require a photograph, a reading, a signature or a document before it can be closed.

An overdue or failed task raises a corrective action with an owner and a deadline. It stays open until someone closes it with the evidence required.

Cleaning, sanitation and infection control tasks can be built as scheduled workflows with evidence requirements and corrective actions. The clinical standard itself is set by your own policies and qualified staff.

Where dishwasher or equipment sensors are fitted, hygiene cycle temperatures are monitored and a failed cycle raises a maintenance job or corrective action against the machine.

No. ocapii keeps timestamped, user-attributed records with photo evidence and full history, which supports inspection preparation. The outcome depends on your own processes and people.